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Document Management/ Paperless Office
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 Saving time and money with multifunction office solutions
Charlotte area businesses spend, on average, 50% of their time looking for documents and 7-10% of their revenue on manual document management. Simile Imaging offers friendly, easy-to-use multifunction and document management solutions that will make your office more productive and save you money in the process. We will even include the hardware, software and complete training to meet your needs. Using our solutions, hard copy documents can be converted to various digital formats and archived in a central repository. Flexible document indexing enables you to easily retrieve your document by any word or phrase. Document management is made simple with Simile.
Think about the benefits to your office if you could:
- Reduce costly file cabinet space.
- Increase workflow productivity and utilization of all your machines.
- Eliminate loss and misfiling of your hard copy documents.
- Improve customer satisfaction with instant access to your client’s documents.
- Scan documents directly to email and save on costly faxes.
- Enable multiple employees in different locations to view the same document at the same time.
Document management can also help in the area of regulatory compliance. With financial scandals on the rise, the government’s response to this has resulted in stiffer penalties for non-compliance. The largest part of compliance is related to record keeping and you do not want to be caught in non-compliance!
Here are a few examples: Medical and financial organizations are required to keep confidential information private.
HIPPA (Health Insurance Portability and Accountability Act, 1996)
FACTA (Fair and Accurate Credit Transactions Act of 2005) required personal credit information be kept confidential and destroyed. |
Any office can benefit from document management and a move to a paperless office, however, medical offices and financial firms can see an immediate return on their investment in time, resources and peace of mind by having a Simile office solution.
Solutions for the “paperless office”
Simile believes that to get ahead today, you need tomorrow’s technology. Simile will work with you to understand your current needs and future growth plans to provide the best-in-class hardware and software solutions. We can provide you with improved document workflow efficiencies and print output strategies that will efficiently and effectively impact your document management costs and will be successful for years to come. Businesses today are struggling with the large amounts of paper circulating throughout the office, hand routed, mailed, stored and even sometimes lost-and that doesnt even begin to address the waste. But with today’s digital copiers, the paper crunch can be conquered. Office copier’s today have been reborn as network compatible scanners and a document distribution center that can transform the way you share, send and store critical business documents, and at the same time reduce your fax, overnight delivery and document storage costs. Simile has the technological know-how to help you meet your needs today and anticipate your needs for tomorrow.
Disaster Recovery…Do you have a document disaster recovery program in place? If your paper documents are scanned and stored in digital format, your backup copies can be stored offsite. With a document management program, your documents can be restored allowing your business to continue. Now you will be able to with confidence, let your customer know that you will be a “dependable” business partner
How Can Simile Help?
The first step in managing document costs, is to understand how the flow of critical documents affects the costs associated with the copies, faxes, and prints your company makes every day. At Simile Imaging Solutions, we specialize in helping our clients understand their document workflow and manage those costs without sacrificing employee productivity.
Click here to find out if simile can help |
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